Accounting Dashboard
Live snapshot of today's position
Revenue today
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Revenue this month
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Outstanding receivables
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Expenses this month
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Pending approvals
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Profit estimate (MTD)
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Pending refunds
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Open procurement requests
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Petty cash balance (all funds)
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Vendor payables
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Most recent payments
| Receipt | For | Method | Amount | Date |
|---|---|---|---|---|
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Equipment Rentals
Checkout records from stock.mcbrental.com
| Asset tag | Item | Client | Phone | Checked out | Due back | Status |
|---|---|---|---|---|---|---|
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Invoices
All client invoices — mark as paid to update records
| Invoice no. | Booking ref | Client | Phone | Amount | Issued | Status | Action |
|---|---|---|---|---|---|---|---|
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Dispatch Revenue
Delivery fee income from dispatch.mcbrental.com
| Job ID | Customer | Area | Items | Delivery fee | Status | Date |
|---|---|---|---|---|---|---|
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Studio Bookings
Synced automatically from booking.mcbstudiorental.com
| Booking no. | Studio | Client | When | Amount | Deposit | Balance | Source status |
|---|---|---|---|---|---|---|---|
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Record Payment
Log a payment against a rental or studio booking
Payments
Every payment collected, by method
| Receipt | Transaction | For | Method | Amount | Date |
|---|---|---|---|---|---|
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New Expense
Submit an expense for approval
Expenses
Submitted, pending, and approved
| Expense no. | Category | Amount | Description | Status | |
|---|---|---|---|---|---|
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Studios
Manage bookable studio spaces
| Name | Location | Hourly rate | Daily rate |
|---|---|---|---|
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Users
Staff accounts and roles
New accounts are created in Supabase → Authentication → Add User, then linked to a role by inserting a row into the users table. See schema.sql, Step 7, for the exact statement.
| Name | Role | Status | |
|---|---|---|---|
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Audit Log
Every insert and update across the financial tables — nothing is ever hard-deleted
| When | Table | Action | Record | Details |
|---|---|---|---|---|
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Petty Cash
Fund balances and pending approvals
Pending requests
| Ref | Fund | Type | Amount | Purpose | Requested by | |
|---|---|---|---|---|---|---|
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Ledger
| Ref | Fund | Type | Amount | Status | Date |
|---|---|---|---|---|---|
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Request Petty Cash
Issue or return cash against a fund
New Purchase Request
Start the procurement workflow
Purchase Requests
Request → Quotation → Vendor → Approval → PO → Goods → Invoice → Paid → Closed
| Ref | Description | Est. cost | Vendor | Status | Next step |
|---|---|---|---|---|---|
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Vendors
Directory and outstanding payables
Add a vendor
Directory
| Name | Contact | Phone | Category |
|---|---|---|---|
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Outstanding payables
| Invoice | PO | Vendor | Amount | Due |
|---|---|---|---|---|
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New Refund Request
Always linked back to the original payment
Refund Queue
Accountant review → CEO approval (above threshold) → processed
| Ref | Category | Amount | Reason | Status | |
|---|---|---|---|---|---|
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Cashflow
Money in vs money out, last 12 months
Upcoming liabilities — unpaid vendor invoices
| Invoice | PO | Vendor | Amount | Due |
|---|---|---|---|---|
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Expected collections — outstanding studio balances
| Reference | Amount | Expected by |
|---|---|---|
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Executive Dashboard
Whole-company position, all time
Total revenue
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Total expenses
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Net profit estimate
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Estimated cash position
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Rental revenue
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Studio revenue
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Vendor payables
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Refunds processed
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12-month trend
Refunds by category
| Category | Count | Total |
|---|---|---|
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Pending approvals, oldest first — where things are getting stuck
| Type | Reference | Amount | Age |
|---|---|---|---|
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Reports
Generate, export, or print any report
Results
| Choose a report type and click Generate. |
Staff & Salaries
19 active staff — PAYE and SSNIT calculated automatically
| # | Name | Bank | Account no. | Gross (GHS) | SSNIT | PAYE | Net pay | Status | |
|---|---|---|---|---|---|---|---|---|---|
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Run Payroll
Generate a monthly pay run for all active staff
Pay Run History
All monthly payroll runs
| Period | Staff | Total gross | SSNIT | PAYE | Total net | Status | |
|---|---|---|---|---|---|---|---|
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Payslips
View and print individual payslips
Add staff
Two-Factor Authentication
Adds a second step at login using an authenticator app
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